Administrative Manager

ADMINISTRATIVE MANAGER

 JOB SUMMARY

The Administrative Manager will coordinate and perform a diverse set of support tasks, managing both staff and property, to ensure the organization and its facilities have the staff and resources needed to operate smoothly and efficiently.

Supervisory Responsibilities

• Trains clerical and administrative staff
• Assists with performance evaluations that are timely and constructive.
• Assists with discipline and termination of employees as needed and in accordance with company policy.

Duties/Responsibilities

• Coordinates temporary staff assignments.
• Manages human resource aspects of company along with job postings, hiring, payroll and benefits, as well as creating, updating and enforcing policies and procedures, maintains all policies and procedures manuals
• Contact for utilities (power, phone, etc.) and Iron Mountain Shredding services
• Oversees the acquisition, distribution, and storage of company supplies and shared support services such as mailing, printing, and copying; security; and cleaning and maintenance.
• Annual company license renewals
• Manages Knowify (project management system)
• Analyzes and reviews contracts for projects
• Orders bonds for projects that require same
• Manages prequalification requirements of construction companies we do business with and updates annually
• IT support
• Identifies opportunities for cost savings in assigned areas; recommends and implements policy or process changes as needed.
• Performs other related duties as assigned

Required Skills/Abilities

• Excellent communication and interpersonal skills
• Superior ability to identify and solve problems and to conduct cost-benefit analyses.
• Proficient in Microsoft Office or similar software
• Knowledge of basic administrative and clerical systems, and procedures.
• Highly dependable and trustworthy
• Excellent organizational skills
• Working knowledge of basic business and managerial principles as applied to resource allocation, leadership technique, staff and resource coordination, strategic planning, and human resource modeling.

Education and Experience

• High School Diploma or equivalent
• Three to five years of related experience required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at a time, with or without accommodations
• Ability to navigate various departments and locations of the company