Description
Triangle East Chamber of Commerce
The Triangle East Chamber of Commerce facilitates the development of the Triangle East Region of North Carolina into a nationally competitive, economically diverse, relevant, and collaborative community. We support business development and workforce advancement within Smithfield, Selma, Archer Lodge, Cleveland, Flowers, Kenly, Micro, Pine Level, Princeton, and Wilson's Mills.
Office Manager
The Office Manager leads the Triangle East Chamber of Commerce welcome desk, office operations, calendar scheduling, signature event planning, and conference room rentals. The ideal candidate is organized, customer-focused, personable, and thrives in a dynamic and mission driven environment.
Key Responsibilities:
Office Management:
- Manage the Chamber welcome desk, including greeting guests and answering phone calls
- Ensure smooth day-to-day operation of office processes and administrative support functions.
- Maintain and manage the Chamber’s master calendar, including events, meetings, and conference room usage.
- Order, stock, and manage inventory of office supplies and equipment.
Conference Room Rentals:
- Coordinate reservations and usage of Chamber conference rooms.
- Communicate rental policies and procedures to members and guests.
- Prepare rental agreements and invoices, collect payments, and maintain accurate records.
- Ensure conference rooms are clean, organized, and properly equipped for meetings.
Event Planning and Management:
- Plan, coordinate, and execute signature Chamber events, including but not limited to the Chamber’s annual meetings, signature events, and ribbon cuttings.
- Manage event timelines, contracts, and logistics.
- Coordinate with vendors, venues, and volunteers.
Member Support:
- Manage and update the membership database.
- Provide support to the President and Chief Executive Officer with accounts receivables management.
Member and Community Engagement:
- Serve as a friendly and professional point of contact for Chamber members, prospective members, and community stakeholders.
- Support member engagement through event participation and conference room utilization.
- Provide exceptional customer service and maintain a welcoming office environment.
Qualifications:
- Proven experience in office administration, event planning, or a similar role.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite, Google Workspace, and calendar scheduling tools.
- Ability to work outside of normal business hours for event support.
Preferred Attributes:
- A proactive problem-solver with a “can-do” attitude.
- Strong interpersonal skills with a collaborative team spirit.
- Detail-oriented, dependable, and flexible in a fast-paced environment.
- Passionate about supporting the local business community.
To Apply:
Please submit your resume and a cover letter detailing your relevant experience to info@triangleeastchamber.com.